Inserting and editing endnotes

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Inserting and editing endnotes

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In Write, you can quickly add an endnote to a text passage. Simply choose the ribbon command References | Endnote after this text passage, and then type the endnote text. Write automatically performs the numbering, placement, and formatting of the endnotes for you.

To do so, proceed according to the following detailed steps:

1.Position the text cursor directly behind the term for which you want to create an endnote.
2.Choose the ribbon command References | group Footnotes | Endnote endnote_insert_icon (or Insert endnote via the small arrow of the icon).
Alternatively: Insert | group Header and footer | Endnote
3.Write now inserts an endnote mark as a superscript (an automatically generated sequential number) for this endnote.
An endnote area is then automatically created at the end of the document, the same number is entered there and the text cursor is positioned behind it.
4.You can now type the endnote text for this endnote.

To return from the endnote area back to the body text, simply click anywhere in the body text of the document. Alternatively, you can use the ribbon command References | group Footnotes | Go to reference, which will take you back to the appropriate endnote in the text.

Changing endnote text retroactively

The endnote text can be edited at any time. All you have to do is position the text cursor in the endnote area. To do so, use one of the following procedures:

▪Scroll to the page where the endnote is to be changed and click in the endnote area.

Note: This only works in standard view. If you are in a different view, you must first use the ribbon command View | Standard to switch to the standard view.

▪You can use the ribbon command References | group Footnotes | Go to endnote to let Write search for the next endnote in the text. If found, Write automatically places the cursor in the corresponding endnote text in the endnote area.

You can now edit the endnote text. You already know how to get back to the body text: simply click on any text passage or use the command Go to reference.

Tip 1: Within the endnote area, you can use the arrow keys â and á to move to the next or previous footnote text.

Tip 2: The key combination Ctrl + left mouse button on the endnote mark will take you from the body text to the endnote area and vice versa.

Reinserting endnotes

If you accidentally deleted the endnote number in an endnote text, you can reinsert it at any time:

To do so, choose the ribbon command References | Endnote dropdown_arrow | Insert endnote mark.

Moving, copying or deleting endnotes

Sections of text containing endnotes can be moved, copied or deleted in the usual manner. Write automatically rearranges the endnote texts and automatically corrects the numbering.

However, you should observe the following rule:

Important: If you want to copy, move, or delete endnotes, you should always do so in the text – and not in the endnote area in the bottom margin of the page.

If, for example, you delete the endnote text of an endnote in the endnote area, that endnote is still preserved – only its endnote text is empty. If you select and delete the endnote mark in the text, however, the whole endnote (endnote mark and text) is removed, and all remaining endnotes are renumbered.

Influencing the numbering of endnotes

As mentioned above, endnotes are numbered automatically – so you don't have to worry about them. If necessary, however, you can manually influence the numbering as follows:

▪Changing the number of an individual endnote

To change the number of an individual endnote, position the cursor behind it and choose the ribbon command References | Endnote dropdown_arrow | Change numbering. The program displays a dialog box in which you can change the numbering of this endnote from Auto numbered to Custom and then enter the desired number.
Tip: You can also open this dialog box by double-clicking on the endnote.

▪Changing the overall numbering of endnotes

To change the numbering of all endnotes in the document, choose the ribbon command References | Endnote dropdown_arrow | Endnote options. In this dialog box, you can set the start value and the type of numbering, among other things. For more information, see Endnote options.

Converting endnotes into footnotes

Endnotes appear at the end of a document by default. If you want them to appear at the end of the page, you have to use footnotes. You can also convert existing endnotes into footnotes at any time, both individual and all endnotes of the document.

▪Converting an individual endnote into a footnote

To change an individual endnote into a footnote, position the text cursor behind it and choose the ribbon command References | Endnote dropdown_arrow | Change numbering. The program will display a dialog box in which you enable the checkbox Convert to footnote.
Tip: You can also open this dialog box by double-clicking on the endnote.

▪Converting all endnotes into footnotes

To change all endnotes in the document into footnotes, choose the ribbon command References | Endnote dropdown_arrow | Endnote options. In this dialog box, you can click on the Convert button to make the desired adjustment.