Once you have decided which fields of the database should appear at which points in the mail merge, you can insert them into the text using the ribbon command Insert | Field. When the letter is printed, these fields will be replaced with the actual contents of the fields from the database, record by record.
Specifically, you proceed as follows to insert a database field:
| 1. | Move the text cursor to the desired position. |
| 2. | Use the most convenient of the following options to insert a database field (the result is the same for all options): |
| A. Mailings | group Insert | Merge field  |
| B. Mailings | group Insert | Field  |
| C. Insert | group Text | Field |
| D. References | group Fields | Field |
| If you click on the icon's arrow, you can directly access the fields of the database via the dropdown menu. |
| If you click on the icon itself or on the entry More in the dropdown menu, a dialog box opens. Here, you will find the corresponding selection of fields in the list Field type with the entry Database field. |
| 3. | Select the desired field to insert it directly (in the dialog box: Insert button). |
| 4. | The field is inserted into the text and displays the field name in curly braces – for example, {Name}. |
Proceed in exactly the same way to insert additional database fields at other points in the text until the mail merge document has the desired appearance.
Database fields can be formatted like normal text, thus you can give them a different font, font size, etc., at any time.
When printing the mail merge, Write later independently ensures that the text is wrapped optimally. It automatically adjusts the line break to the actual contents of the database fields, which can be of different widths for each record.
