Inserting SmartText entries |
  
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Inserting SmartText entries |
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You can now insert the SmartText entry created in the previous section at any time.
This is very simple: Type the name of the SmartText entry in the text – "req" in our example – and then a space, a punctuation mark or Enter↵. Write will immediately replace "req" with the content of the SmartText entry: "We were delighted to receive your request".
Note: If this does not work, the option Expand SmartText entries is disabled. Choose the ribbon command Review | Auto correction and enable this option again in the dialog box (or in the dialog box of the command Insert | group Text | SmartText).
Alternatively, you can access the defined SmartText entries via the dialog box by choosing the ribbon command Insert | group Text | SmartText, selecting the desired SmartText entry on the left side of the dialog box, and then clicking on the Insert button.
In this context, the option Apply formatting means the following:
Off: This option is disabled by default. The SmartText entry is thus inserted without formatting – i.e., in the currently selected font.
On: If this option is enabled, however, the SmartText entry is inserted in the font and font size that you set in the dialog box when creating the entry. Text styles and font color are also reproduced.
Tip: Do not expand SmartText entries
If you do not want a defined SmartText entry to be inserted when you type in the text, then use the key combination Alt+. (period) in the place directly behind the SmartText entry. In this case, the specified addition is then suppressed.