Settings for comments |
  
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Settings for comments |
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If you choose the ribbon tab Review | group Comments and then open the dialog box by clicking on the group arrow
in the bottom right corner, you can make various settings for comments.
Note: You can also open this dialog box with the ribbon command File | Properties, Review tab.
The following options are available in the dialog box on the tab:
"Comments" section
▪Show in the comments pane
This option corresponds to the icon  in the command group Comments (ribbon tab Review). |
| The comments pane is an area in the right margin that displays all comments for the current page of the document. |
| If this option is enabled, the comments pane is displayed automatically when you insert the first comment into a document or when the document already contains comments. |
| If the option is disabled, the comments pane is not displayed. In this case, however, you can still make comments visible: Simply hover over a section of text that has a comment. The comment is then automatically displayed in a pop-up window. |
▪Highlight comments in text
| If this option is enabled, all sections of text with respect to which comments are attached are highlighted in color. |
▪Print comments
| If this option is enabled, comments also appear in the printout (instead of only on the screen). |
Note: Regular text will be reduced in size to make room for the comments. Thus, the proportions of the printout will not correspond to the actual dimensions of the document.
▪Color
| This option determines the color in which comments and color highlighting appear in the text. |
| If you use the default setting Author, a different color is selected automatically for each user who edits the document. If the first user adds comments, they appear in red. If another user then opens the document and also adds comments, they appear in blue, etc. |
Note: For this to work correctly, all users who edit the document must have specified their name in the Write settings.
To enter your name, choose the ribbon command File | Options 
, switch to the General tab and enter your name (or at least your initials) using the User info button.
"Comments pane" section
The comments pane is an area in the right margin that displays all comments for the current page of the document.
▪Width
| This option allows you to change the width of the comments pane. |
▪Position
| This option lets you change the position of the comments pane: on the right/left margin or outside/inside (for documents in book layout, i.e. with opposite pages). |
Note: You will set the width and position of the comments pane here in the same way for the Track changes function, because track changes can also be displayed in the comments pane (see next section).
"Changes" section
This section contains other options that are not relevant for comments but are related to the the "Track Changes" function (see next section).