Inserting and editing footnotes

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Inserting and editing footnotes

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In Write, you can quickly add a footnote to a text passage. Simply choose the ribbon command References | Footnote after this text passage, and then type in the footnote text. Write automatically performs the numbering, placement and formatting of the footnotes for you.

To do so, proceed according to the following detailed steps:

1.Position the text cursor immediately after the term for which you want to create a footnote.
2.Choose the ribbon command References | group Footnotes | Footnote footnote_insert_icon (or Insert footnote via the small arrow of the icon).
Alternatively: Insert | group Header and footer | Footnote
3.Write now inserts a footnote mark as a superscript (an automatically generated sequential number) for this footnote.
A footnote area is then automatically created in the bottom margin of the page, the same number is entered there and the text cursor is placed behind it.
4.You can now type the text for this footnote.

To return from the footnote area back to the body text, simply click anywhere in the body text of the document. Alternatively, you can use the ribbon command References | group Footnotes | Go to reference, which will take you back to the appropriate footnote in the text.

Changing footnote text retrospectively

The footnote text in the bottom margin of the page can be edited at any time. All you have to do is position the text cursor in the footnote area. You can use one of the following procedures:

▪Scroll to the page containing the footnote you want to change, and click in the footnote area in the bottom page margin.

Note: This only works in standard view. If you are in a different view, you must first use the ribbon command View | Standard to switch to the standard view.

▪You can use the ribbon command References | group Footnotes | Go to footnote to let Write search for the next footnote in the text. If found, Write automatically places the text cursor in the corresponding footnote text in the footnote area.

You can now edit the footnote text. You already know how to get back to the body text: simply click on any text passage or use the command Go to reference.

Tip 1: Within the footnote area, you can use the arrow keys â and á to move to the next or previous footnote text.

Tip 2: The key combination Ctrl + left mouse button on the footnote mark will take you from the body text to the footnote area and vice versa.

Inserting footnotes again

If you accidentally deleted the footnote number in a footnote text, you can insert it again at any time:

To do so, choose the ribbon command References | Footnote dropdown_arrow | Insert footnote mark.

Moving, copying or deleting footnotes

Sections of text containing footnotes can be moved, copied or deleted in the usual manner. Write automatically rearranges the footnote texts and automatically corrects the numbering.

However, you should observe the following rule:

Important: If you want to copy, move, or delete footnotes, you should always do so in the text – and not in the footnote area in the bottom margin of the page.

If, for example, you delete the footnote text of a footnote in the footnote area, the footnote is still preserved – only its footnote text is empty. If you select and delete the footnote marker in the text, however, the whole footnote (marker and text) is removed, and all remaining footnotes are renumbered.

Influencing the numbering of footnotes

As mentioned above, footnotes are numbered automatically – so you don't have to worry about them. If necessary, however, you can manually influence the numbering as follows:

▪Changing the number of an individual footnote

To change the number of an individual footnote, place the cursor behind it and choose the ribbon command References | Footnote dropdown_arrow | Change numbering. The program displays a dialog box in which you can change the numbering of this footnote from Auto numbered to Custom and then enter the desired number.
Tip: You can also open this dialog box by double-clicking on the footnote.

▪Changing the overall numbering of footnotes

To change the numbering of all footnotes in the document, choose the ribbon command References | Footnote dropdown_arrow | Footnote options. In this dialog box, you can set the start value and the type of numbering, among other things. For more information, see Footnote options.

Converting footnotes into endnotes

Footnotes appear at the end of a page by default. If you want them to appear at the end of the document, you have to use endnotes. You can also convert existing footnotes into endnotes at any time, both individual and all footnotes of the document.

▪Converting an individual footnote into an endnote

To change an individual footnote into an endnote, position the text cursor behind it and choose the ribbon command References | Footnote dropdown_arrow | Change numbering. The program will display a dialog box in which you enable the checkbox Convert to endnote.
Tip: You can also open this dialog box by double-clicking on the footnote.

▪Converting all footnotes into endnotes

To change all footnotes in the document to endnotes, choose the ribbon command References | Footnote dropdown_arrow | Footnote options. In this dialog box, you can click on the Convert button to make the desired adjustment.