Working with large documents > Tables of references (TOC, index, etc.) > Captions and tables of figures > Inserting captions for pictures and other objects

You can use the ribbon command References | group Captions | Insert caption to insert an automatically numbered caption into the text.

If, for example, you want to caption the pictures in a document, simply select the respective desired image and choose this command. Write will insert a caption below the picture. It consists of a label and a sequential number – for example, "Figure 1".

The numbering is automatic and adjusts automatically when you add or delete captions.

To add a caption to a picture, proceed as follows:

1.	Select the picture to which you want to add a caption by clicking on it.

Alternatively, you can place the text cursor in the position where you want to insert the caption – for example, insert a blank line below the picture and place the text cursor there.

2.	On the ribbon tab References \| group Captions \| Insert caption , click on the small arrow of the icon to open the dropdown menu.

3.	Here, select the label which should appear in the caption – for example, "Figure". Note: You do not necessarily have to select the label "Picture" for the caption of a picture.

4.	Alternatively, select the entry More in the dropdown menu of the command to change further settings via the dialog box if required (see "Options of the dialog box" below).

Write will now insert the selected label, followed by a sequential number. For example, the entire label is "Figure 1".

If desired, you can enter an explanatory text directly after each caption, for example, to extend the caption "Figure 1" to "Figure 1: The larch". This text will also appear in the table of figures (see the next section).

Proceed in the same way for all pictures for which you want to insert captions.

Not only can captions be inserted for images but also for any other part of a document. For example, you can caption all tables in the document in the same way. Simply select the desired entry in the list.

Options of the dialog box

You reach the dialog box with additional options by selecting the entry More in the dropdown menu on the ribbon tab References | group Captions | Insert caption or by simply clicking directly on the icon itself.

Alternatively: Right-click on the picture to open the context menu and select the entry Insert caption.

The options in this dialog box have the following functions:

▪Labels

Here, you can select which label to use in the caption.

The selected label will then appear as text in the caption. If you select the label "Figure," the label "Figure 1" will appear in the document.

Note: Each label uses its own numbering. This allows you to add independently numbered captions, for example, to the pictures and tables in a document. To do so, simply select the label "Figure" for illustrations and the label "Table" for tables when you insert a caption.

Furthermore, a separate table of figures can be generated for each label (see the next section).

▪Position

The option Position is available only if you selected the object (for example, picture) to be captioned before you chose this command. You can use this option to specify whether the caption should be inserted above or below the object.

Write will automatically insert a new paragraph to make room for the caption. If you have selected an object that is a frame (for example, a picture frame), Write will automatically insert a text frame above or below the object and place the caption there.

▪Format

Here, you can specify in which format the sequential number should be inserted – for example, as Arabic numbers (1, 2, 3, etc.), as Roman numbers (I, II, II, etc.) or as letters (A, B, C, etc.).

▪Exclude label

If you enable this option, Write omits the label in the caption and inserts only the sequential number.

Instead of "Figure 1", for example, only "1" is inserted.

▪"New" button

The New button allows you to create a new label.

The program displays a dialog box in which you can enter the name of the new label. The exact text that you enter here will appear in the caption. If , for example, you create a label named "Illustration", the text "Illustration 1" appears in the document when you insert a caption for this label.

As previously mentioned, each label has its own numbering, independent of the numberings of other labels. Furthermore, a separate table of figures can be generated for each label (see the next section).

▪"Delete" button

The Delete button allows you to delete a label. Select the label to be deleted beforehand from the list Labels.

When you delete a label, all existing captions are retained. However, you will no longer be able to insert new captions with this label. You also cannot insert or update tables of figures for this label.

Tip: If you inadvertently deleted a label, you can fix it by simply creating a new label with exactly the same name with the New button.

Notes

▪The label is inserted into captions as fixed text.

▪The number, on the other hand, is a "sequential number" field type. This field returns a sequential number, which is increased by one for each subsequent field (that uses the same label). A separate series of sequential number fields with its own numbering is created for each label. For more information on working with fields, see Fields.