Generating a table of figures |
  
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Generating a table of figures |
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As described in the last section, you can use the ribbon command References | group Captions | Insert caption to insert automatically numbered captions into the text. For example, the pictures in a document can be labeled "Figure 1", "Figure 2", etc. This also works with other parts of a document, such as tables.
Once you have completed this task, you can also create a table of figures and insert it into the text if necessary. It lists all captions that you have inserted into the document.
If, for example, you have inserted captions for all pictures in a document, you can create a table of these pictures. This also has page numbers so that the reader can see which picture is on which page.
To insert a table of figures, proceed as follows:
| 1. | As described in the last section, use the ribbon command References | group Captions | Insert caption to insert any number of captions into the text. |
| 2. | Position the text cursor at the beginning of the line in which the table of figures should be inserted. |
| 3. | Choose the ribbon command References | group Captions | Generate  . |
| 4. | In the list Labels, select the label for which a table of figures is to be inserted (for example, "Figure"). |
| 5. | Specify whether a new table of figures is to be created at the current position or an existing table is to be updated by selecting the appropriate option for Placement. |
Note: The options for Placement are only available once a table of figures has been initially created. Generate table of figures is thus initially predefined by Write.
When you confirm with OK, Write inserts the table of figures into the text.
Figure 1...................9 Figure 2..................14 Figure 3..................17 Figure 4..................18 Figure 5..................21 |
Excerpt from a table of figures
Write displays the label and sequential number on the left; to the right, it inserts a tab followed by the corresponding page.
If you have typed explanatory text directly after the captions, it will also appear in the table of figures. If, for example, you have extended the label "Figure 1" to "Figure 1: The larch", this exact text will appear in the table.
Options of the dialog box
The dialog box for this command has the following options:
▪Labels
| As described in the previous section, different labels can be used in captions. For example, you can insert captions with the label "Figure" – as well as captions with the label "Table". A separate table of figures can then be created for each label used. |
| Here, you can select for which label the table of figures should be generated. |
| Note: The list only offers labels for which at least one caption has been inserted into the document. |
▪Include label and number
| As noted before, you can enter an explanatory text directly after captions, for example, to extend the caption "Figure 1" to "Figure 1: The larch". |
| This option determines whether the label and the sequential number should also be displayed in the table of figures. |
| It is enabled by default. This means that, in the above example, the text "Figure 1: The larch" would appear in the table of figures. |
| If you disable this option, only the explanatory text will appear – here: "The larch". |
▪Right align page numbers
| If this option is enabled, Write separates the page numbers in the table of figures with a right-aligned tab (filled with dots). |
| If disabled, only a space will be inserted to separate the page numbers. |
▪Placement
| Use this option to specify what should happen if the document already contains a table of figures for the selected label: |
| If you select Replace existing table, the existing table of figures is replaced. |
| If you select Create new table, on the other hand, Write inserts another table of figures in addition to the existing table of figures. |
Additional information:
▪For information on updating tables of references, see Updating tables of references.
▪For information on editing and formatting tables of references, see Editing and formatting tables of references.