Working with large documents > Outlines

The headings of a large document are often numbered. For example, the main heading is numbered 1, the corresponding subtopics are numbered 1.1., 1.2., 1.3., and so on.

You can use Write to automatically number the headings of a document. To do so, proceed as follows:

1.	Create the document and outline it.

2.	Use the ribbon command Home \| group Paragraph \| Numbered lists to directly apply one of the predefined heading lists.

Without having to do anything more, a number is immediately applied to each heading in the document in accordance with its level and your specifications. Thus, main headings are numbered 1., 2., 3., etc., second-level headings with 1.1, 1.2, 1.3, etc., and so on.

The detailed procedure for doing so is as follows:

Step 1: Creating and outlining the document

First, you must create the document and outline it, of course. It doesn't matter if you apply the outline right at the beginning or only after entering the complete text.

For more information on outlining documents, see Outlines.

Step 2: Apply the desired heading list

In the next step, you apply one of the predefined heading lists. To do so, proceed as follows:

1.	Under Home \| Numbered lists , click on the small arrow of the icon.

2.	In the following dropdown menu, select a suitable list from the predefined headings lists in the Headings lists section.

3.	The heading list has now been created.

All existing and subsequently added headings will now be automatically provided with this headings list.

Adjustments to the heading list used

To remove, delete, rename or edit the heading lists used, proceed as follows:

▪Remove the heading list from individual paragraphs:

To remove the applied heading list from certain paragraphs, select them and open the dropdown menu again via the ribbon command Home | Numbered lists (click on the arrow of the icon). In the Remove list section, select None.

Alternatively: Simply click on the icon itself after selecting the paragraphs.

The heading list is now removed from the selected paragraphs.

▪Delete the heading list:

To delete the heading list completely from the document, use the ribbon command Home | Numbered lists to open the dropdown menu (click on the arrow of the icon) and select Format numbered lists. In the following dialog box, select the heading list and click on the Delete button.

Note: When you delete a heading list, the numbering is removed from all paragraphs that were formatted with this list.

▪Rename the heading list:

If you want to rename the heading list, use the ribbon command Home | Numbered lists to open the dropdown menu (click on the arrow of the icon) and select Format numbered lists. In the following dialog box, select the heading list and click on the Rename button. Type the desired text.

▪Edit the heading list:

If you don't like the format of the heading list used, you can adjust it individually at any time. Use the ribbon command Home | Numbered lists to open the dropdown menu (click on the icon's arrow) and select Format numbered lists. In the following dialog box, select the heading list and use the Edit button to make individual numbering adjustments.

Important: In the following dialog box of the Edit button, the options Hierarchical list and Use paragraph's outline level as list level should be enabled for numbered lists.

You can change the other settings at will. For more information on the individual options, see Creating numbered lists.

To create a completely new customized heading list, use the New button in the dialog box of the ribbon command Home | Numbered lists | Format numbered lists. For more information, see the next section Creating your own heading list.

Numbering headings

Numbering headings