When you have completed steps 1 and 2, you can insert bibliography fields in the text. These are references to sources that are stored in the bibliography database.
Use such a reference if you refer to one of the sources in the text – for example "As mentioned in [DNA1979], ...".
You insert a reference to a source into the text as follows:
| 1. | Move the text cursor to the desired position. |
| 2. | Choose the ribbon command References | group Bibliography | Insert field  . |
| 3. | Select the desired database entry directly from the dropdown list that appears. |
| Optional: The last entry More opens a dialog box. Here, you can also select the desired database entry from the list References. |
| Furthermore, this dialog box contains the following options: |
| Search/Search again: Use these buttons to search the bibliography database for a specific term. The dialog box that now appears corresponds to the descriptions in Searching a database. |
| Edit: This button allows you to open the bibliography database in the Database module and to edit its content there, for example, add a new entry. |
| Additional information: In this field, you can enter an additional text such as "Page 42" for an entry from the list References. This text is then appended to the reference, separated by a comma. |
| Finally, click on OK to insert the selected entry from the list References. |
| 4. | The reference is now inserted into the text. Depending on the options selected in the bibliography settings dialog box, either the abbreviation or the number of the source will appear in the text (see below). |
Proceed as described above for each source to which you refer in your document.
Options for reference style
The bibliography settings dialog box allows you to change the appearance of references if necessary. For example, you can specify whether they should appear as abbreviations taken from the database or as automatically generated numbers.
To do so, choose the ribbon command References | group Bibliography | Manage | Bibliography settings and make the desired settings in the Reference style section.
The following options are available:
▪If you select Use reference field, references display the "abbreviation" entered in the database for the source – for example, [DNA1979].
▪If you select Number entries, on the other hand, references display an automatically generated number for the source – for example, [42].
| The source for the first reference that you insert gets the number [1], the source for the second reference gets the number [2], etc. |
Note: When you switch between these two options, all references in the document immediately change their appearance accordingly. However, the bibliography (if it already exists) is not adjusted until you update it. For more information, see Updating tables of references.
▪The option Parentheses allows you to specify the type of parentheses within which the references will be enclosed.
| If, for example, you use the setting { } instead of the default setting [ ], references will be enclosed within curly braces rather than within square brackets. Thus, {DNA1979} will then appear instead of [DNA1979]. |
